Planning a graduation party can be both an exciting and daunting task. After all, you want to celebrate your graduate’s big accomplishments in the best way possible! However, with the right tips and resources, you can ensure it’s one to remember. That’s why we’ve put together this Ultimate Graduation Party Planning Guide to help you plan the perfect celebration.
Budget
When it comes to planning the perfect graduation party, budget is a huge factor. You want to make sure you can celebrate in style while keeping your wallet happy.
If budget allows, consider renting out a hall or venue for the event. This can provide more space and allow more people to join the festivities. If you need to keep costs lower, opt for an at-home barbecue with close friends and family. Also, consider looking into party rentals and event decor in Omaha, as they could help relieve the stress of throwing a big party.
Finally, for those with little experience in planning events, many party planners are available in Omaha that could be an excellent resource for getting the perfect event for your grad!
Guest List
Who can you invite? Who should you ask? And who should be avoided at all costs?
Before you start:
- Think about how many people you want to invite.
- Consider both friends and family members, and narrow it down to those you would like to have present at the event.
- Even if some of your family or friends cannot travel, remember to invite them as they will appreciate your thoughtfulness and may still send gifts (which your newly graduated will appreciate!)
Once you have determined who you will invite, consider engaging the services of a professional Omaha Party Planner. This will help ensure everything is handled, so you don’t have to worry. Omaha Party Planners, like The Party Bar, are experts in event decor and will make sure your celebration is an event to remember!
Invitations
No matter the style of the graduation party, invitations are a must-have! And you’ll want to make sure your guests know all the details! So as soon as you decide on a date and time, get those invitations out so your guests can start planning.
Choose something unique that reflects your graduate’s personality, and prepare to spread the news! Whether it’s something traditional or fun and bubbly, make sure your invites include your event’s who, what, when, and where.
Graduation Party Rentals
When planning your graduation party, it’s essential to think outside the box for your party rentals. Sure, traditional “Congratulations” banners may be expected, but why not make this a party to remember and choose something more fun and unique?
Consider selecting a theme to make it extra special. (Pst! No! You don’t have to go with school colors for your event. It’s actually becoming more and more common to let the grad run wild and pick their own colors for their event!) Whether you’re celebrating with a garden-themed party, a sports-themed bash, or even a more exotic gathering – picking the right decorations and party rentals will help bring it to life.
Consider what type of tables and chairs you’ll need and whether you need additional items like tent rentals or a photo booth. And don’t forget about all the festive extras like balloons, backdrops, bar rentals, and centerpieces – the endless options!
Entertainment
Entertainment is an integral part of the graduation party and can help to ensure your guests have a good time. Whether you choose to have organized activities or games or provide music, having entertainment will help make the event more memorable.
Outdoor activities like volleyball, horseshoes, and softball are great for active and laid back gatherings, while a DJ or live band will be perfect for more moody and upscale events.
Consider slideshows or videos featuring the graduate and their family and friends through the years, or perhaps have a karaoke machine available for those brave enough to sing! Whatever type of entertainment you choose, make sure it fits the theme and setting of your event.
Looking for a photo booth rental in Omaha, NE? Look no further than Fotofun Spot! Our good friend, Mitch brings stylish props, personalized prints, and friendly hosts. The Party Bar loves creating backgrounds for your Fotofun Spot portraits.
Decor
When decorating for your graduate’s special day, the possibilities are endless! Whether you decide to go with traditional decorations like ‘Congrats Grad!’ banners, balloons, and paperware, or choose a unique theme, the goal is to create a party atmosphere that celebrates your grad’s accomplishments.
If the graduation party is held outdoors, keep the décor lightweight to avoid blowing your decorations away by gusts of wind. You can also set up a table with the graduate’s memorabilia, such as scrapbooks, letter jackets, pictures, trophies, sports gear, etc., to add a personal touch. Whatever decorations you decide on, reflect the party’s theme and highlight the grad’s success.
Thank You Notes
After your graduation party ends, the last important detail to take care of is to send out thank you notes. Show your appreciation for those who shared on your special day and gave you a gift by sending a thank you note.
Be sure to write a personalized message of gratitude for each person. If you send thank you notes via email, include your guest’s name in the email address and spell their name correctly.
You may also have a photo of yourself at the graduation party as a nice touch. If you are sending a physical card, handwrite your message.
A simple but heartfelt thank you will make a lasting impression on those who helped make your graduation celebration memorable.
If you are looking for graduation party rental items or decor services in the Omaha area, give us a shout by contacting us via the form!
